October 23-26, 2025
Vancouver Convention Centre - West Building
Exhibitor Kit
Everything you need to "know before you show".
SCAM ALERT FOR EXHIBITORS
As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists.
Questions?
Contact Madelyne Lemieux, Show Coordinator
778.654.7702 | madelynel@mpeshows.com
2025 SHOW HOURS
| Exhibitor Access: | ||
| Thursday, October 23 | 4:00 pm - 8:00 pm | 8 AM |
| Friday, October 24 | NOON - 8:00 pm | 11 AM |
| Saturday, October 25 | 10:00 am - 8:00 pm | 9 AM |
| Sunday, October 26 | 10:00 am - 6:00 pm | 9 AM |
Exhibitor access to the show floor is only allowed 1 HOUR prior to show open on show days with your exhibitor badge.
SHOW FACILITY
Vancouver Convention Centre - West Building
1055 Canada Place, Vancouver, BC V6C 0C3
SHOW OFFICE
The Show Office will be located against the North Wall in Hall C. Please note that the Marketplace Events staff will only be in this location the week of the event: Tuesday, October 21, 2025 to Monday, October 27, 2025.
IMPORTANT NOTICES:
ALL POWER ORDERS MUST BE MADE THROUGH THE VANCOUVER CONVENTION CENTRE EXHIBITOR SERVICES DIRECTLY.
For safety reasons during move-in/move-out, children under 16 years of age are prohibited in the building (this includes infants). This precaution is taken as there are vehicles operating in the stadium, including forklifts and machinery, that are dangerous to the inexperienced.
NO Smoking is permitted on the load in bays or off of Waterfront Road. If you wish to smoke, you must go to the upstairs street level exits to do so.
Free wifi will be available for casual use under the SSID: Vancouver Home Show 2025. No password is required to connect.
SCAM WARNING
There have been a number of spam emails offering our attendee lists. These are scams and the senders are unauthorized to use the Marketplace Events’ name. These scammers are attempting to receive monies from exhibiting companies without providing anything in return. These emails are not approved by Marketplace Events, and Marketplace Events would never ask for bank information or other sensitive information over email.
CLICK HERE for more information.
Mandatory Forms
VFHS24 Rules & Regulations
Scam Alert - Please Read!
| Form | Details | Deadline |
| Exhibitor Listing | To update your basic online listing, please contact Madelyne at madelynel@mpeshows.com for your unique link. | Listing is live until one day after show closes |
| Contest Form | Any company wishing to hold a prize give-away or contest of any kind at the Show, must complete and submit this form for approval. | October 13, 2025 |
| Certificate of Insurance Form | Liability Insurance is required to participate in our shows. If you do not want to add us to your policy please visit a trade show insurance provider to purchase one time Insurance. We recommend Waypoint Insurance. | October 13, 2025 |
ENHANCE YOUR COMPANY’S ONLINE EXHIBITOR LISTING
Maximize your business’s exposure and attract more customers by upgrading your exhibitor listing. As an exhibitor, you have a basic listing live on the website, and now you can Enhance It! This is included in the contracted space cost and is no additional charge.
Within 24 hours, you will receive an automated email providing a link to elevate your listing. This link gives you the flexibility to make updates and changes to your listing as frequently as you like until one day after the show ends. Your listing will stay active for as long as you participate in the show.
If you have any questions regarding the online exhibitor listing or if you do not receive the email with the link, please email our digital coordinator at JenK@mpeshows.com.
For any assistance with your listing, please consult the FAQ section.
We believe this opportunity will greatly benefit your business and we are excited to assist in maximizing your presence at the show.
Learn more about the benefits of creating your enhanced listing.
Go from Basic to Enhanced!
Introducing the QR Code!
The QR Code Program is an innovative way to boost leads generated onsite at the show. It enables show attendees to scan a QR code, which we print and place in front of your booth, to easily view and save your company information. View Video.
Learn More...
Exhibitor Badges
*Please note badges can be picked up during move in at the show office (located in Hall C), and at the box office once the show is open.
All exhibitors need to display their badge on show days to gain admittance to the show floor.
Exhibitors are given an allotted amount of badges to their booth based on square footage (see chart below). No forms or lists of names are needed as the badges are generic. If the number of badges needed for your staff does not exceed the amount shown below, then simply have your staff check in at the Exhibitor Help Desk during or before the show to receive their badge. If you require more than the allotted amount, please let us know at the Show Office and additional badges will be provided.
Please note that badges do not display exhibitor or company names on them but there is a space to put your business card in it.
0 - 100 square feet = 5 free badges
150 - 200 square feet = 7 free badges
250 - 300 square feet = 9 free badges
350 - 400 square feet = 11 free badges
*Each additional 100 square feet gets an additional 2 badges.
DO NOT LEAVE YOUR BADGES IN YOUR BOOTH as you need them to gain access to the show floor.
Facility Order Form
Vancouver Convention Centre
Before the event
Online Ordering for exhibitor services is available through the following link:
https://www.vancouverconventioncentre.com/services/exhibitor-services/online-ordering
Online Ordering is available 24 hours a day and exhibitors will immediately receive a confirmation and payment receipt. We highly encourage exhibitors to take advantage of the advanced ordering rate stated on the attached exhibitor form for the best possible prices on their services.
As a reminder, safety vests are required on-site during move-in. Exhibitors can pre-order the safety vests through the VCC Online ordering portal and claim it at the service desk upon arrival on-site.
For more information: VCC Online Ordering Exhibitor Portal
Deadline for VCC Exhibitor Services discount: Sept 29, 2024
Onsite
For on-site ordering and exhibitor support, we will set up our mobile Service Desk during the event move in.
Shipping Information
Please CLICK HERE for Vancouver Convention Centre Shipping Label.
Please note that every event at the Vancouver Convention Centre has an official move-in date. The Vancouver Convention Centre is unable to store exhibitor freight prior to any event due to the limited storage facilities. We reserve the right to refuse delivery of exhibitor freight that arrives at the facility prior to the appropriate move-in date. Please consult with your Event Management Company if you require more details regarding move-in dates or official freight storage. Also feel free to contact the Vancouver Convention Centre and ask to speak with your Event Manager.
Please be advised that we will no longer be offering complimentary safety vests during the event move-in due to updated health and safety regulations. For exhibitors that do not own a personal safety vest, safety vests are available for purchase on our online ordering platform and will be stored at the Service Desk/Exhibit Services Office for pickup during event move-in. Alternatively, we have vending machines available throughout the Vancouver Convention Centre offering safety vests for purchase. The vending machines are located at the West Loading Bays and East Delegate Concourse.
Main Line: 604-647-7328
Email: PMamaril@vancouverconventioncentre.com
Operating guidelines
For general venue questions, check out the Vancouver Convention Centre's Operating Guidelines here which contains information on safety & security, green practices, and much more!
Decorator Order Form
GOODKEY SHOW SERVICES
Goodkey Show Services Ltd. is one of Western Canada's most experienced full-service display contractors. They have a comprehensive show service inventory that includes an extensive selection of carpeting, hardwall and drapery, booth equipment, lighting and electric signage.
Goodkey ONLINE Ordering - Show Code: VFHS10242724
Deadline for Goodkey discount: October 03, 2024
Services Available:
- Booth Cleaning
- Furnishings (tables, chairs, etc.)
- Carpet & Under-Padding
- Specialty Furnishings
- Exhibits and Accessories (booths)
- Signs and Graphics
- Accessories
- Installation and Dismantling Labour
- In-Booth Forklift Service
OTHER
Custom wall tattoos, signage & vinyl - DADO Designs IncBrochures, literature printing - C2 Imaging
Move In & Move Out
Move-In Hours:
Tuesday, October 21, 2025 | 8:00am - 10:00pm
Wednesday, October 22, 2025 | 8:00am - 10:00pm *No vehicle access after 4pm
Thursday, October 23, 2025 | 8:00am - 12:00pm *Hand carry only, no vehicles allowed
Move-Out Hours:
Sunday, October 26, 2025 | 6:00pm - 11:30pm
Monday, October 27, 2025 | 8:00am - 2:00pm
Move-In Schedule: Available in October 2025
Move Out Map: Available in October 2025
As a reminder, you must set up a profile through Voyage Control and book your move-in time using your booking code. The booking code and detailed Voyage Control instructions for move-in/out will be emailed to you by Goodkey Show services approximately three weeks before the show.
If you have any questions, please contact:
Marilou Lumage
780.468.8114
marilou@goodkey.com
For directions to the VCC West loading dock, Click here.
Traffic Drivers
Everything from guest tickets and banner installation, to show guide advertising. CLICK HERE to get all your marketing opportunities.
Exclusive Advertising Opportunities:
Get a 15% Discount on your Advertising with NextHome. Click here for details.
Show Hotel
1180 W Hastings St
Vancouver, BC V6E 4R5
(604) 642-4151
Exhibitors can secure a discounted rate starting at $209 per night plus taxes by being added to our private room block. To reserve a room, please contact Show Coordinator Madelyne Lemieux or complete the Hotel Request Form.
Important: This is a private room block. If you contact the hotel directly, they will inform you that no rooms are available under this booking.
Show Insurance
Proof of trade show insurance is mandatory for our shows. Coverage dates must include Move In and Move Out. Liability requirements are $2,000,000 and we require a copy of your policy sent to Madelyne Lemieux to keep on file before October 13, 2025.
We also require that we are on your policy as additional insured:
Marketplace Events LLC
Rimrock Plaza PO PO Box 70060
Toronto, ON M3J 0H3
PREFERRED INSURANCE PROVIDER
Waypoint is a leading insurance and risk management brokerage dedicated to providing expert advice and tailored solutions with a superior range of product offerings for your Business, Specialty, and Individual insurance needs. Waypoint is proud to offer the strength and market capacity of a large brokerage with the service and attention of a boutique firm. We are your event insurance specialists. Call us for your customized package 866.674.2816.
Visit their website to purchase Exhibitor Insurance: Click Here!
Vancouver Coastal Health Forms
Any exhibitor providing the following, must complete the mandatory Vancouver Coastal Health Form attached below:
- Sampling food or beverage products (max sample size is 2 ounces)
- Personal services (lotion samples, hair styling demos, mini facials, etc.)
- Water features (hot tubs, fountains, roof/gutters with running water in them, ect.)
As per Vancouver Coastal Health, exhibitors may need to rent equipment such as sinks or a washing station from the venue, depending on the type of food being handled. Please contact Nicole with any questions.
Temporary Food Services Application
Personal Services Event Application
Legionnaires' Disease Guide for Trade Shows and Temporary Events
Please fill out and email to nicole@purplechili.ca
Deadline for Application submission: September 23, 2025
Parking Questions
Parking is available at the Vancouver Convention Centre, but is first come, first served. Please click the link below for more information:
TRANSPORTATION & CUSTOMS FORMS
Vancouver Convention Centre Shipping Label
Please attach the label to each piece you are shipping. THIS IS NOT A WAY BILL. The Vancouver Convention Centre will not accept any shipments arriving earlier than October 21st, 2025.
WEB BUTTON
increase traffic to your website with our free online button linking your customers to discount tickets at the show. Let us know when our web button is posted, and we will provide you with 10 free tickets to the show.
Deadline: October 13, 2025
Follow These Easy Steps:
- Right click on button (below) and save
- Load image onto your website
- Set up hyperlink so jpg image links through to our website: www.vancouverfallhomeshow.com
- Email your website link to Madelyne Lemieux along with your mailing address
Web Button: Graphics will be available in June.
Call us if you have any problems or if you want to discuss any other easy cross-traffic drivers.
SOCIAL MEDIA
Need a little help with your social media? Click here (COMING SOON!) for our Social Media Cheat Sheet which will help guide you through content, messaging, frequency, and more!
SOCIAL MEDIA
#LetsGetSocial
Share your show pics or your home reno projects with us.
Hashtags: #YVRHomeShow #VANHomeShow
In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the official event.
Click Here to go to our Facebook Event for 2025.
Click Here for the VFHS25 Social Media Cheat Sheet
Click Here for the Social Media Marketing Kit
Contact Us
Amber Beaton, Show Manager
AmberB@mpeshows.com
604.317.0786
Kayla Donaldson, Sales Manager
KaylaD@mpeshows.com
778.654.7705
Tyler Griffeth, Exhibit Sales Consultant, Companies A - M
TylerG@mpeshows.com
778.654.7706
Taryn Gilstead, Exhibit Sales Consultant, Companies N-Z, #'s
TarynG@mpeshows.com
Madelyne Lemieux, Show Coordinator
MadelyneL@mpeshows.com
778.654.7702